ITA, NRAA sign pact for private records management

July 12, 2017

The Information Technology Authority (ITA) signed an agreement on Wednesday for the adoption of the private records management system with the National Records and Archives Authority (NRAA).

The agreement was signed at ITA headquarters at the Knowledge Oasis Muscat (KOM), stated a press release.

The private records management system concerns with the retention of the current records and the quick access to them and their retrieval. It aims at facilitating the administrative activities for the concerned organisations, ensuring smoother and organised selection process for the appropriate records for the national memory and the scientific and historic research.

Dr Hamad bin Mohammad al Dhoyani, head of NRAA and Dr Salim bin Sultan al Ruzaiqi, CEO of ITA signed the agreement.

The schedules of private records retention were approved and its classification system in accordance with the National Records and Archives Law promulgated by the Royal Decree 60/2007. The law, in article 18, states that any concerned body shall be responsible for its own records until they are no longer required. Each concerned body shall in coordination with the authority prepare and execute a record system.

NRAA has already prepared a nominal list for the types of the private documents and records related to ITA. This step resulted in finalising the creation of the procedural tools such as preparing the private records retention schedules and its classification system.

The procedural tools of the records system relate to preparing the private records retention schedules and its classification after preparing the nominal list of the private records of ITA.
Such tools are the main element for building state-of-the-art system based on the adopted international standards and specifications in this field. The system is built in the registration, classification and notation of records and documents based on the classification system prepared for this purpose to facilitate access to the records and documents. This system can also be built and applied in handling the records and documents since its creation along with the all stages they go through.

The adoption of such system can regulate and facilitate all the records and documents destruction and transfer processes as well as observing its retention periods.

This system can be applied in all administrative works including organising the current records and quick access to them as well as ease of retrieval. It is also used to enhance the success of administrative work in terms of its positive returns and easy saving for those records.

Therefore, the administration work is improved and individuals and societies’ rights are saved. Up to date, around 46 government entities have adopted the system.

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